Communication Templates and Protocols

Effective Communication

Consistent, clear communication is critical to program success. Use these templates and guidelines to maintain professional communication with participants throughout the program.

2026 Template Data

These templates are populated from _data/learn_to_scull_schedule.yml. Update that file when dates, fees, instructors, location, or registration details change.

LTS1 Communication Templates

Class dates: May 30/31 & June 6/7 | Time: 8:30 - 11:30 am

Coaches: Sean Connors, Margaret Hudson

Email Templates

Welcome Email (1 Week Before First Class)

Subject: Welcome to AARC's Learn to Scull Program (LTS1)!

Dear LTS1 Participants,

AARC welcomes you to our Learn to Scull program (LTS1) starting on May 30, 2026 at Beal Community Boathouse at Bandemer Park.

Action Required
USRowing membership: If you do not already have an active USRowing membership, please sign up for a Learn-to-Row membership ($10, 60-day coverage) at https://membership.usrowing.org/individual/join using club code CZGBS.

Class Details

  • Dates & times:

    • May 30, 2026 (Saturday) • 8:30 - 11:30 am (includes a 30-minute break each day)

    • May 31, 2026 (Sunday) • 8:30 - 11:30 am (includes a 30-minute break each day)

    • June 6, 2026 (Saturday) • 8:30 - 11:30 am (includes a 30-minute break each day)

    • June 7, 2026 (Sunday) • 8:30 - 11:30 am (includes a 30-minute break each day)

  • Your coaches are: Sean Connors & Margaret Hudson.
  • Location: meet at the main entrance of Beal Community Boathouse at Bandemer Park. Please arrive by 8:20 AM (10 minutes before the 8:30 AM start) to ensure a prompt start. Arriving 15 minutes early on Day 1 is especially helpful.

What to Bring

  • Athletic clothes that are snug enough to not get caught in the seat tracks (e.g., spandex shorts, bike shorts, leggings, snug top). Brightly colored clothing is recommended for visibility on the water. Rowing is an outdoor sport; please dress for the weather, including layers on cooler days, as we will be on the water even in light rain.
  • Water bottle (32 oz / 1 L). Please note: there is no potable water at the boathouse, so make sure you bring enough hydration for the entire session.
  • Sunscreen, hat & sunglasses
  • Towel & change of clothes. You will take a flip test, typically on the first Saturday, where you will exit the rowing shell into the water and demonstrate your ability to get back into the craft.

Pre-Course Materials
To help you prepare for your first session, please review:

  1. Learn to Scull Learner Guide

  2. Session 1 preparation guide

  3. Introduction to Rowing videos

These materials have been carefully compiled to provide a valuable introduction to our sport and can enhance your learning experience. The core concepts from these materials will be covered during your time in LTS, and there’s no pressure to have studied them extensively before your first class. Reviewing them beforehand can help you feel more prepared and get the most out of our sessions. The linked webpages, in particular, offer comprehensive information and can be a great resource if you wish to delve deeper into specific topics, even if some content goes beyond what we cover in this introductory program. They are a great resource to have on hand throughout the program.

We’re excited to get you out on the water! If you have any questions before our first session, please don’t hesitate to reach out to us.

One final thing to remember: you are all entering a sport where you may have little experience. There’s no pressure or competition in the program. So remember to relax and enjoy yourself.

Best regards,

Sean & Margaret

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Reminder Email (2 Days Before First Class)

Subject: Learn to Scull Program (LTS1) Starts Soon - Final Reminders

Dear LTS1 Participants,

We’re looking forward to welcoming you to our Learn to Scull program (LTS1) starting on May 30, 2026 at 8:30 AM. Please arrive by 8:20 AM at the main entrance of Beal Community Boathouse at Bandemer Park.

Final Checklist

  • USRowing Learn-to-Row membership ($10) - required for insurance
  • AARC waiver completed online
  • Weather: Check the latest forecast and dress for the conditions; the program runs rain or shine unless conditions are unsafe.

What to Bring

  • Snug athletic clothes (no baggy items that catch in tracks). Dress in layers appropriate for the forecast.
  • Water bottle (32 oz recommended)
  • Sunscreen, hat & sunglasses
  • Towel & full change of clothes - you’ll get wet during flip test, and cool + windy conditions make this essential

Quick Reminders

  • Program runs 8:30 - 11:30 am on Saturday and Sunday for both weekends.
  • Review materials: Session 1 prep
  • No pressure, no competition - relax and enjoy learning!

Important Notes

  • Summer session = busy boathouse. Please be mindful when moving equipment


See you on the water!

Best regards,

Sean & Margaret

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Session 1 Follow-up Email

Subject: Learn to Scull (LTS1) - Session 1 Recap and Next Steps

Dear LTS1 Participants,

Great job at our first Learn to Scull session!

Key Achievements From Session 1

  • Reiterated the basic rowing motion using ergometers.
  • Got familiar with equipment terminology and boat handling.
  • Attempted the essential “flip test” to practice water safety.
  • Built comfort and confidence around rowing equipment and water.

Preparing for Session 2: Hitting the Water
To build on what you’ve learned, you can prepare for our first on-water session by reviewing the following:

  1. Video Resources for Session 2: Watch the Session 2 Videos to see these concepts in action.
  2. Review the Session 2 Learning Guide for an overview of what we’ll cover.

Next Session: May 31, 2026 (Sunday)
We’ll focus on:

  • Equipment Preparation and Transport
  • Transferring ergometer stroke sequence to on-water rowing.
  • Establishing proper recovery sequence (arms → body → slide).
  • Developing basic boat control and balance.
  • Mastering safe launching and landing procedures.

Reminders

  • Please arrive 10 minutes early.
  • Wear suitable clothing (forecast: [weather summary]).
  • Bring water and sun protection
  • Towel and full change of clothes (just in case)

If you have any questions before our next session, please don’t hesitate to contact us.

Best regards,

Sean & Margaret

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Session 2 Follow-up Email

Subject: Learn to Scull (LTS1) - Session 2 Recap and Prep for Session 3

Hi LTS1 Crew,

Excellent work in Session 2! You successfully transitioned your rowing skills to the water.

Key Achievements from Session 2

  • Gained confidence in rowing in a narrow sculling shell.
  • Developed basic boat control and balance.
  • Mastered safe launching and landing procedures.

Preparing for Session 3: Learning How To Push
To prepare for our next session, where we’ll focus on power application and navigation, please review:

  1. Video Resources for Session 3: Watch the Session 3 Videos.
  2. Review the Session 3 Learning Guide.

Next Session: June 6, 2026 (Saturday)
We’ll be working on:

  • Reviewing navigation principles and river traffic patterns.
  • Developing effective leg drive and power application.
  • Mastering boat control through turns and varying stroke pressure.
  • Building confidence through continuous rowing.

Continue Your Rowing Journey
Learn more about continuing with sculling: Trial and Continuation Guide.
The four-week Open Sculling trial for LTS1 is June 8 - July 7 and is priced at $110 or $85 student/vet for rowers not already covered by the Open/Tech Summer Program or Full Season.

  • Sweep rowers who already paid for the Open/Tech Summer Program or Full Season do not pay the Phase 2 trial fee or the Phase 3 remainder-of-season fee; their Open/Tech season fee already includes both sculling and sweep rowing.
  • If you wish to take advantage of the trial and are not already covered by the Open/Tech Summer Program or Full Season, please review the registration options at the bottom of the Learn to Scull Class page.
  • For rowers paying separate LTS continuation fees, Phase 2 covers sculling only (no sweep) and begins immediately after your Learn to Scull class.

If you missed the Thursday noon sign-up and still want to try to row next week:

  1. Pay the applicable LTS Phase 2 fee through the Learn to Scull Class page, unless you are already covered by Open/Tech season fees, and follow the practice signup instructions.
  2. Please email your instructors so we can ask Tom Kraft, our Sculling Head Coach, to consider your late request — there is no guarantee of getting boated.

Reminders

  • Arrive 10 minutes early.
  • Weather forecast: [Weather forecast, e.g., Sunshine at 60-71°F, wind 5-7 mph]
  • Bring your water bottle and sun protection.

Keep up the great work! Let us know if you have any questions.

Best regards,

Sean & Margaret

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Session 3 Follow-up Email

Subject: Learn to Scull (LTS1) - Session 3 Recap and Gearing Up for Session 4

Hi LTS1 Crew,

Fantastic job in Session 3! You’re now applying power more effectively and getting comfortable with navigating the boat.

Key Achievements from Session 3

  • Developed effective leg drive and power application.
  • Learned navigation principles and river traffic patterns.
  • Mastered boat control through turns and varying stroke pressure.
  • Building confidence through continuous rowing.

Preparing for Session 4: Navigation and Working Up River
For our final session, where we integrate all skills and focus on confident rowing with coach oversight, please review:

  1. Video Resources for Session 4: Watch the Session 4 Videos.
  2. Review the Session 4 Learning Guide.

Next Session: June 7, 2026 (Sunday)
Our final session will focus on:

  • Integrating all previously learned skills.
  • Developing confidence in river navigation, including bridges.
  • Building readiness for continued supervised rowing and possible future independent-rowing approval.
  • Discussing next steps.

Continue Your Rowing Journey
Learn more about continuing with sculling: Trial and Continuation Guide.
The four-week Open Sculling trial for LTS1 is June 8 - July 7 and is priced at $110 or $85 student/vet for rowers not already covered by the Open/Tech Summer Program or Full Season.

  • Sweep rowers who already paid for the Open/Tech Summer Program or Full Season do not pay the Phase 2 trial fee or the Phase 3 remainder-of-season fee; their Open/Tech season fee already includes both sculling and sweep rowing.
  • If you wish to take advantage of the trial and are not already covered by the Open/Tech Summer Program or Full Season, please review the registration options at the bottom of the Learn to Scull Class page.
  • For rowers paying separate LTS continuation fees, Phase 2 covers sculling only (no sweep) and begins immediately after your Learn to Scull class.

If you missed the Thursday noon sign-up and still want to try to row next week:

  1. Pay the applicable LTS Phase 2 fee through the Learn to Scull Class page, unless you are already covered by Open/Tech season fees, and follow the practice signup instructions.
  2. Please email your instructors so we can ask Tom Kraft, our Sculling Head Coach, to consider your late request — there is no guarantee of getting boated.

Reminders

  • Arrive 10 minutes early.
  • Weather forecast: [Weather forecast, e.g., Sunshine at 60-71°F, wind 5-7 mph]
  • Bring your water bottle and sun protection.

Keep up the great work! Let us know if you have any questions.

Best regards,

Sean & Margaret

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Session 4 Follow-up Email

Subject: Learn to Scull (LTS1) - Session 4 Recap & Congratulations!

Hi LTS1 Crew,

Congratulations on completing Session 4 and the Learn to Scull program! It was great to see you integrate all the skills and row with more confidence today.

Key Achievements from Session 4

  • Integrated all previously learned skills.
  • Developed confidence in river navigation, including bridge passage.
  • Demonstrated readiness for continued supervised rowing and possible future independent-rowing approval.

Reflecting on Your Journey
Think about how far you’ve come in just four sessions! From learning the basic stroke on the erg to rowing with coach oversight on the river, you’ve built a strong foundation.

Continue Your Rowing Journey
Learn more about continuing with sculling: Trial and Continuation Guide.
The discounted four-week Open Sculling trial period immediately after LTS1 is the recommended next step for eligible graduates. It runs June 8 - July 7 and is priced at $110 or $85 student/vet for rowers not already covered by the Open/Tech Summer Program or Full Season.

  • Sweep rowers who already paid for the Open/Tech Summer Program or Full Season do not pay the Phase 2 trial fee or the Phase 3 remainder-of-season fee; their Open/Tech season fee already includes both sculling and sweep rowing.
  • The trial dates are fixed for each Learn to Scull session, so please register promptly if you want to continue.
  • Review the Phase 2 and Phase 3 registration options at the bottom of the Learn to Scull Class page.
  • For rowers paying separate LTS continuation fees, Phase 2 covers sculling only (no sweep) and begins right after your Learn to Scull class ends.

We will be sending you a separate email shortly with information on next steps to continue your rowing journey with AARC.

Thank you for being a fantastic participant! We hope to see you on the water again very soon.

Best regards,

Sean & Margaret

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Weather-Related Communications

Weather Delay Notification

Subject: Learn to Scull (LTS1) - Weather Delay for [Session Date]

Dear LTS1 Participants,

Due to the forecast of [specific weather condition] for our scheduled session on [day/date], we will be delaying the start time to [new time].

The current forecast indicates that conditions will improve by [time], allowing us to safely conduct our session with the following adjustments:

Revised Plan

  • New start time: [time]
  • Expected end time: [time]
  • Location: Beal Community Boathouse at Bandemer Park
  • Focus: We will adjust our session plan to prioritize [specific activities] to ensure we cover essential skills

Preparation

  • Please bring extra layers as temperatures may be cooler
  • A change of clothes is still recommended

We will send a confirmation email by [time] if conditions develop differently than expected.

Please reply to confirm you’ve received this update.

Thank you for your flexibility,

Sean & Margaret

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Session Cancellation Notice

Subject: CANCELLATION - Learn to Scull (LTS1) Session [Number] - [Date]

Dear LTS1 Participants,

Due to [specific weather condition/safety concern], we must cancel today’s scheduled Learn to Scull session.

Rescheduling

We have rescheduled this session for [day, date, time]. Please confirm if this alternate date works for you by replying to this email.

If you cannot attend on the rescheduled date, please let us know as soon as possible so we can explore other options.

Alternative Learning

In the meantime, to maintain continuity in your learning:

  1. Please review the online materials for Session [Number]: https://ilarsf.github.io/aarc_lts/for-learners/learning-journey/session-[number].html

We apologize for any inconvenience and look forward to getting back on the water soon.

Best regards,

Sean & Margaret

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Program Completion Communications

Program Completion and Next Steps Email

Subject: Congratulations on Completing AARC's Learn to Scull Program (LTS1)!

Dear [Participant Name],

Congratulations on successfully completing AARC’s Learn to Scull program (LTS1)! It has been a pleasure watching your progression from your first strokes on the ergometer to confidently navigating the Huron River.

Your Achievements

During these four sessions, you’ve demonstrated competency in:

  • Boat handling and equipment knowledge
  • Basic sculling technique and stroke sequencing
  • Water safety and self-rescue procedures
  • River traffic patterns and navigation

Next Steps with AARC

We encourage you to continue your rowing journey with us! The most common and recommended next step is the Open Sculling Program Trial.

  1. Open Sculling Program Trial:
    • Highly recommended for all graduates! This multi-week discounted trial period allows you to row in a supervised group setting, further honing your skills and building confidence on the water.
    • It’s an excellent bridge from structured lessons toward possible future independent-rowing approval, providing regular water time, opportunities to row with other recent graduates and experienced members, continued informal coaching, and a chance to become comfortable with club routines and equipment.
    • The fixed four-week Phase 2 trial for LTS1 runs June 8 - July 7 and costs $110 or $85 student/vet for rowers not already covered by the Open/Tech Summer Program or Full Season.

    • Sweep rowers who already paid for the Open/Tech Summer Program or Full Season do not pay the Phase 2 trial fee or the Phase 3 remainder-of-season fee; their Open/Tech season fee already includes both sculling and sweep rowing.

    • Phase 3 continuation for LTS1 is July 8 - Aug 30 and costs $305 or $230 student/vet plus the club membership fee for rowers not already covered by Open/Tech season fees.

    • Phase 2 and Phase 3 registration options are listed at the bottom of the Learn to Scull Class page.
    • For more details, please see the Trial and Continuation Guide.
  2. Full Club Membership:
    • Becoming a full AARC member grants you access to facilities, and the broader rowing community. Membership is required for ongoing participation in most club activities and programs.
    • Visit the AARC Membership Information page for details.
  3. Private Lessons:
    • For AARC Members: Get one-on-one coaching tailored to your specific goals.
    • Visit the AARC Private Lessons Page for more contact and pricing information.
  4. Volunteer with AARC:
    • Give back by helping with boathouse maintenance, regattas, or other club events.
    • See opportunities on the Volunteer Page.

For more details on these opportunities and other general advice for continued development, please see our Next Steps Guide. We also encourage you to:

  • Be Consistent: Regular time on the water is key to reinforcing skills.
  • Ask Questions: Don't hesitate to ask coaches or experienced members for advice.
  • Stay Patient: Sculling is a complex sport; mastery takes time and practice.
  • Focus on One Thing at a Time: When practicing, try to isolate one aspect of your technique to improve.
  • Enjoy the Process: Celebrate your progress and enjoy the journey of becoming a proficient sculler!


It’s been a pleasure having you in our program. We hope to see you on the water again soon!

Best regards,

Sean & Margaret

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Communication Protocols

Protocols and Best Practices

Timeline for Regular Communications

  • Registration confirmation: Within 24 hours of registration
  • Welcome email: 7 days before program start
  • Final reminder: 2 days before program start
  • Session follow-up emails: Within 24 hours after each session
  • Next session reminder: 1-2 days before each session
  • Program completion email: Within 3 days of final session
  • Follow-up on next steps: 14 days after program completion

Email Best Practices

  • Always use the program email account for all communications
  • CC the program coordinator on all group communications
  • Use consistent branding and formatting in all emails
  • Include contact information in all communications
  • Respond to participant inquiries within 24 hours
  • Maintain a professional tone while being encouraging and supportive
  • Use BCC when sending to multiple participants (except for program coordinators)

Emergency Communication Chain

  1. Primary Coach notifies Program Coordinator immediately
  2. Program Coordinator contacts affected participants via call/text
  3. Follow-up email sent with all details once situation is resolved
  4. Incident report filed within 24 hours with communications log

LTS2 Communication Templates

Class dates: June 13/14 & 20/21 | Time: 8:30 - 11:30 am

Coaches: Michelle Nemshak, Lars Fritsche

Email Templates

Welcome Email (1 Week Before First Class)

Subject: Welcome to AARC's Learn to Scull Program (LTS2)!

Dear LTS2 Participants,

AARC welcomes you to our Learn to Scull program (LTS2) starting on June 13, 2026 at Beal Community Boathouse at Bandemer Park.

Action Required
USRowing membership: If you do not already have an active USRowing membership, please sign up for a Learn-to-Row membership ($10, 60-day coverage) at https://membership.usrowing.org/individual/join using club code CZGBS.

Class Details

  • Dates & times:

    • June 13, 2026 (Saturday) • 8:30 - 11:30 am (includes a 30-minute break each day)

    • June 14, 2026 (Sunday) • 8:30 - 11:30 am (includes a 30-minute break each day)

    • June 20, 2026 (Saturday) • 8:30 - 11:30 am (includes a 30-minute break each day)

    • June 21, 2026 (Sunday) • 8:30 - 11:30 am (includes a 30-minute break each day)

  • Your coaches are: Michelle Nemshak & Lars Fritsche.
  • Location: meet at the main entrance of Beal Community Boathouse at Bandemer Park. Please arrive by 8:20 AM (10 minutes before the 8:30 AM start) to ensure a prompt start. Arriving 15 minutes early on Day 1 is especially helpful.

What to Bring

  • Athletic clothes that are snug enough to not get caught in the seat tracks (e.g., spandex shorts, bike shorts, leggings, snug top). Brightly colored clothing is recommended for visibility on the water. Rowing is an outdoor sport; please dress for the weather, including layers on cooler days, as we will be on the water even in light rain.
  • Water bottle (32 oz / 1 L). Please note: there is no potable water at the boathouse, so make sure you bring enough hydration for the entire session.
  • Sunscreen, hat & sunglasses
  • Towel & change of clothes. You will take a flip test, typically on the first Saturday, where you will exit the rowing shell into the water and demonstrate your ability to get back into the craft.

Pre-Course Materials
To help you prepare for your first session, please review:

  1. Learn to Scull Learner Guide

  2. Session 1 preparation guide

  3. Introduction to Rowing videos

These materials have been carefully compiled to provide a valuable introduction to our sport and can enhance your learning experience. The core concepts from these materials will be covered during your time in LTS, and there’s no pressure to have studied them extensively before your first class. Reviewing them beforehand can help you feel more prepared and get the most out of our sessions. The linked webpages, in particular, offer comprehensive information and can be a great resource if you wish to delve deeper into specific topics, even if some content goes beyond what we cover in this introductory program. They are a great resource to have on hand throughout the program.

We’re excited to get you out on the water! If you have any questions before our first session, please don’t hesitate to reach out to us.

One final thing to remember: you are all entering a sport where you may have little experience. There’s no pressure or competition in the program. So remember to relax and enjoy yourself.

Best regards,

Michelle & Lars

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Reminder Email (2 Days Before First Class)

Subject: Learn to Scull Program (LTS2) Starts Soon - Final Reminders

Dear LTS2 Participants,

We’re looking forward to welcoming you to our Learn to Scull program (LTS2) starting on June 13, 2026 at 8:30 AM. Please arrive by 8:20 AM at the main entrance of Beal Community Boathouse at Bandemer Park.

Final Checklist

  • USRowing Learn-to-Row membership ($10) - required for insurance
  • AARC waiver completed online
  • Weather: Check the latest forecast and dress for the conditions; the program runs rain or shine unless conditions are unsafe.

What to Bring

  • Snug athletic clothes (no baggy items that catch in tracks). Dress in layers appropriate for the forecast.
  • Water bottle (32 oz recommended)
  • Sunscreen, hat & sunglasses
  • Towel & full change of clothes - you’ll get wet during flip test, and cool + windy conditions make this essential

Quick Reminders

  • Program runs 8:30 - 11:30 am on Saturday and Sunday for both weekends.
  • Review materials: Session 1 prep
  • No pressure, no competition - relax and enjoy learning!

Important Notes

  • Summer session = busy boathouse. Please be mindful when moving equipment


See you on the water!

Best regards,

Michelle & Lars

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Session 1 Follow-up Email

Subject: Learn to Scull (LTS2) - Session 1 Recap and Next Steps

Dear LTS2 Participants,

Great job at our first Learn to Scull session!

Key Achievements From Session 1

  • Reiterated the basic rowing motion using ergometers.
  • Got familiar with equipment terminology and boat handling.
  • Attempted the essential “flip test” to practice water safety.
  • Built comfort and confidence around rowing equipment and water.

Preparing for Session 2: Hitting the Water
To build on what you’ve learned, you can prepare for our first on-water session by reviewing the following:

  1. Video Resources for Session 2: Watch the Session 2 Videos to see these concepts in action.
  2. Review the Session 2 Learning Guide for an overview of what we’ll cover.

Next Session: June 14, 2026 (Sunday)
We’ll focus on:

  • Equipment Preparation and Transport
  • Transferring ergometer stroke sequence to on-water rowing.
  • Establishing proper recovery sequence (arms → body → slide).
  • Developing basic boat control and balance.
  • Mastering safe launching and landing procedures.

Reminders

  • Please arrive 10 minutes early.
  • Wear suitable clothing (forecast: [weather summary]).
  • Bring water and sun protection
  • Towel and full change of clothes (just in case)

If you have any questions before our next session, please don’t hesitate to contact us.

Best regards,

Michelle & Lars

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Session 2 Follow-up Email

Subject: Learn to Scull (LTS2) - Session 2 Recap and Prep for Session 3

Hi LTS2 Crew,

Excellent work in Session 2! You successfully transitioned your rowing skills to the water.

Key Achievements from Session 2

  • Gained confidence in rowing in a narrow sculling shell.
  • Developed basic boat control and balance.
  • Mastered safe launching and landing procedures.

Preparing for Session 3: Learning How To Push
To prepare for our next session, where we’ll focus on power application and navigation, please review:

  1. Video Resources for Session 3: Watch the Session 3 Videos.
  2. Review the Session 3 Learning Guide.

Next Session: June 20, 2026 (Saturday)
We’ll be working on:

  • Reviewing navigation principles and river traffic patterns.
  • Developing effective leg drive and power application.
  • Mastering boat control through turns and varying stroke pressure.
  • Building confidence through continuous rowing.

Continue Your Rowing Journey
Learn more about continuing with sculling: Trial and Continuation Guide.
The four-week Open Sculling trial for LTS2 is June 22 - July 21 and is priced at $110 or $85 student/vet for rowers not already covered by the Open/Tech Summer Program or Full Season.

  • Sweep rowers who already paid for the Open/Tech Summer Program or Full Season do not pay the Phase 2 trial fee or the Phase 3 remainder-of-season fee; their Open/Tech season fee already includes both sculling and sweep rowing.
  • If you wish to take advantage of the trial and are not already covered by the Open/Tech Summer Program or Full Season, please review the registration options at the bottom of the Learn to Scull Class page.
  • For rowers paying separate LTS continuation fees, Phase 2 covers sculling only (no sweep) and begins immediately after your Learn to Scull class.

If you missed the Thursday noon sign-up and still want to try to row next week:

  1. Pay the applicable LTS Phase 2 fee through the Learn to Scull Class page, unless you are already covered by Open/Tech season fees, and follow the practice signup instructions.
  2. Please email your instructors so we can ask Tom Kraft, our Sculling Head Coach, to consider your late request — there is no guarantee of getting boated.

Reminders

  • Arrive 10 minutes early.
  • Weather forecast: [Weather forecast, e.g., Sunshine at 60-71°F, wind 5-7 mph]
  • Bring your water bottle and sun protection.

Keep up the great work! Let us know if you have any questions.

Best regards,

Michelle & Lars

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Session 3 Follow-up Email

Subject: Learn to Scull (LTS2) - Session 3 Recap and Gearing Up for Session 4

Hi LTS2 Crew,

Fantastic job in Session 3! You’re now applying power more effectively and getting comfortable with navigating the boat.

Key Achievements from Session 3

  • Developed effective leg drive and power application.
  • Learned navigation principles and river traffic patterns.
  • Mastered boat control through turns and varying stroke pressure.
  • Building confidence through continuous rowing.

Preparing for Session 4: Navigation and Working Up River
For our final session, where we integrate all skills and focus on confident rowing with coach oversight, please review:

  1. Video Resources for Session 4: Watch the Session 4 Videos.
  2. Review the Session 4 Learning Guide.

Next Session: June 21, 2026 (Sunday)
Our final session will focus on:

  • Integrating all previously learned skills.
  • Developing confidence in river navigation, including bridges.
  • Building readiness for continued supervised rowing and possible future independent-rowing approval.
  • Discussing next steps.

Continue Your Rowing Journey
Learn more about continuing with sculling: Trial and Continuation Guide.
The four-week Open Sculling trial for LTS2 is June 22 - July 21 and is priced at $110 or $85 student/vet for rowers not already covered by the Open/Tech Summer Program or Full Season.

  • Sweep rowers who already paid for the Open/Tech Summer Program or Full Season do not pay the Phase 2 trial fee or the Phase 3 remainder-of-season fee; their Open/Tech season fee already includes both sculling and sweep rowing.
  • If you wish to take advantage of the trial and are not already covered by the Open/Tech Summer Program or Full Season, please review the registration options at the bottom of the Learn to Scull Class page.
  • For rowers paying separate LTS continuation fees, Phase 2 covers sculling only (no sweep) and begins immediately after your Learn to Scull class.

If you missed the Thursday noon sign-up and still want to try to row next week:

  1. Pay the applicable LTS Phase 2 fee through the Learn to Scull Class page, unless you are already covered by Open/Tech season fees, and follow the practice signup instructions.
  2. Please email your instructors so we can ask Tom Kraft, our Sculling Head Coach, to consider your late request — there is no guarantee of getting boated.

Reminders

  • Arrive 10 minutes early.
  • Weather forecast: [Weather forecast, e.g., Sunshine at 60-71°F, wind 5-7 mph]
  • Bring your water bottle and sun protection.

Keep up the great work! Let us know if you have any questions.

Best regards,

Michelle & Lars

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Session 4 Follow-up Email

Subject: Learn to Scull (LTS2) - Session 4 Recap & Congratulations!

Hi LTS2 Crew,

Congratulations on completing Session 4 and the Learn to Scull program! It was great to see you integrate all the skills and row with more confidence today.

Key Achievements from Session 4

  • Integrated all previously learned skills.
  • Developed confidence in river navigation, including bridge passage.
  • Demonstrated readiness for continued supervised rowing and possible future independent-rowing approval.

Reflecting on Your Journey
Think about how far you’ve come in just four sessions! From learning the basic stroke on the erg to rowing with coach oversight on the river, you’ve built a strong foundation.

Continue Your Rowing Journey
Learn more about continuing with sculling: Trial and Continuation Guide.
The discounted four-week Open Sculling trial period immediately after LTS2 is the recommended next step for eligible graduates. It runs June 22 - July 21 and is priced at $110 or $85 student/vet for rowers not already covered by the Open/Tech Summer Program or Full Season.

  • Sweep rowers who already paid for the Open/Tech Summer Program or Full Season do not pay the Phase 2 trial fee or the Phase 3 remainder-of-season fee; their Open/Tech season fee already includes both sculling and sweep rowing.
  • The trial dates are fixed for each Learn to Scull session, so please register promptly if you want to continue.
  • Review the Phase 2 and Phase 3 registration options at the bottom of the Learn to Scull Class page.
  • For rowers paying separate LTS continuation fees, Phase 2 covers sculling only (no sweep) and begins right after your Learn to Scull class ends.

We will be sending you a separate email shortly with information on next steps to continue your rowing journey with AARC.

Thank you for being a fantastic participant! We hope to see you on the water again very soon.

Best regards,

Michelle & Lars

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Weather-Related Communications

Weather Delay Notification

Subject: Learn to Scull (LTS2) - Weather Delay for [Session Date]

Dear LTS2 Participants,

Due to the forecast of [specific weather condition] for our scheduled session on [day/date], we will be delaying the start time to [new time].

The current forecast indicates that conditions will improve by [time], allowing us to safely conduct our session with the following adjustments:

Revised Plan

  • New start time: [time]
  • Expected end time: [time]
  • Location: Beal Community Boathouse at Bandemer Park
  • Focus: We will adjust our session plan to prioritize [specific activities] to ensure we cover essential skills

Preparation

  • Please bring extra layers as temperatures may be cooler
  • A change of clothes is still recommended

We will send a confirmation email by [time] if conditions develop differently than expected.

Please reply to confirm you’ve received this update.

Thank you for your flexibility,

Michelle & Lars

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Session Cancellation Notice

Subject: CANCELLATION - Learn to Scull (LTS2) Session [Number] - [Date]

Dear LTS2 Participants,

Due to [specific weather condition/safety concern], we must cancel today’s scheduled Learn to Scull session.

Rescheduling

We have rescheduled this session for [day, date, time]. Please confirm if this alternate date works for you by replying to this email.

If you cannot attend on the rescheduled date, please let us know as soon as possible so we can explore other options.

Alternative Learning

In the meantime, to maintain continuity in your learning:

  1. Please review the online materials for Session [Number]: https://ilarsf.github.io/aarc_lts/for-learners/learning-journey/session-[number].html

We apologize for any inconvenience and look forward to getting back on the water soon.

Best regards,

Michelle & Lars

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Program Completion Communications

Program Completion and Next Steps Email

Subject: Congratulations on Completing AARC's Learn to Scull Program (LTS2)!

Dear [Participant Name],

Congratulations on successfully completing AARC’s Learn to Scull program (LTS2)! It has been a pleasure watching your progression from your first strokes on the ergometer to confidently navigating the Huron River.

Your Achievements

During these four sessions, you’ve demonstrated competency in:

  • Boat handling and equipment knowledge
  • Basic sculling technique and stroke sequencing
  • Water safety and self-rescue procedures
  • River traffic patterns and navigation

Next Steps with AARC

We encourage you to continue your rowing journey with us! The most common and recommended next step is the Open Sculling Program Trial.

  1. Open Sculling Program Trial:
    • Highly recommended for all graduates! This multi-week discounted trial period allows you to row in a supervised group setting, further honing your skills and building confidence on the water.
    • It’s an excellent bridge from structured lessons toward possible future independent-rowing approval, providing regular water time, opportunities to row with other recent graduates and experienced members, continued informal coaching, and a chance to become comfortable with club routines and equipment.
    • The fixed four-week Phase 2 trial for LTS2 runs June 22 - July 21 and costs $110 or $85 student/vet for rowers not already covered by the Open/Tech Summer Program or Full Season.

    • Sweep rowers who already paid for the Open/Tech Summer Program or Full Season do not pay the Phase 2 trial fee or the Phase 3 remainder-of-season fee; their Open/Tech season fee already includes both sculling and sweep rowing.

    • Phase 3 continuation for LTS2 is July 22 - Aug 30 and costs $225 or $170 student/vet plus the club membership fee for rowers not already covered by Open/Tech season fees.

    • Phase 2 and Phase 3 registration options are listed at the bottom of the Learn to Scull Class page.
    • For more details, please see the Trial and Continuation Guide.
  2. Full Club Membership:
    • Becoming a full AARC member grants you access to facilities, and the broader rowing community. Membership is required for ongoing participation in most club activities and programs.
    • Visit the AARC Membership Information page for details.
  3. Private Lessons:
    • For AARC Members: Get one-on-one coaching tailored to your specific goals.
    • Visit the AARC Private Lessons Page for more contact and pricing information.
  4. Volunteer with AARC:
    • Give back by helping with boathouse maintenance, regattas, or other club events.
    • See opportunities on the Volunteer Page.

For more details on these opportunities and other general advice for continued development, please see our Next Steps Guide. We also encourage you to:

  • Be Consistent: Regular time on the water is key to reinforcing skills.
  • Ask Questions: Don't hesitate to ask coaches or experienced members for advice.
  • Stay Patient: Sculling is a complex sport; mastery takes time and practice.
  • Focus on One Thing at a Time: When practicing, try to isolate one aspect of your technique to improve.
  • Enjoy the Process: Celebrate your progress and enjoy the journey of becoming a proficient sculler!


It’s been a pleasure having you in our program. We hope to see you on the water again soon!

Best regards,

Michelle & Lars

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Communication Protocols

Protocols and Best Practices

Timeline for Regular Communications

  • Registration confirmation: Within 24 hours of registration
  • Welcome email: 7 days before program start
  • Final reminder: 2 days before program start
  • Session follow-up emails: Within 24 hours after each session
  • Next session reminder: 1-2 days before each session
  • Program completion email: Within 3 days of final session
  • Follow-up on next steps: 14 days after program completion

Email Best Practices

  • Always use the program email account for all communications
  • CC the program coordinator on all group communications
  • Use consistent branding and formatting in all emails
  • Include contact information in all communications
  • Respond to participant inquiries within 24 hours
  • Maintain a professional tone while being encouraging and supportive
  • Use BCC when sending to multiple participants (except for program coordinators)

Emergency Communication Chain

  1. Primary Coach notifies Program Coordinator immediately
  2. Program Coordinator contacts affected participants via call/text
  3. Follow-up email sent with all details once situation is resolved
  4. Incident report filed within 24 hours with communications log

LTS3 Communication Templates

Class dates: July 11/12 & 18/19 | Time: 8:30 - 11:30 am

Coaches: Michelle Nemshak, Adam Zwolinski

Email Templates

Welcome Email (1 Week Before First Class)

Subject: Welcome to AARC's Learn to Scull Program (LTS3)!

Dear LTS3 Participants,

AARC welcomes you to our Learn to Scull program (LTS3) starting on July 11, 2026 at Beal Community Boathouse at Bandemer Park.

Action Required
USRowing membership: If you do not already have an active USRowing membership, please sign up for a Learn-to-Row membership ($10, 60-day coverage) at https://membership.usrowing.org/individual/join using club code CZGBS.

Class Details

  • Dates & times:

    • July 11, 2026 (Saturday) • 8:30 - 11:30 am (includes a 30-minute break each day)

    • July 12, 2026 (Sunday) • 8:30 - 11:30 am (includes a 30-minute break each day)

    • July 18, 2026 (Saturday) • 8:30 - 11:30 am (includes a 30-minute break each day)

    • July 19, 2026 (Sunday) • 8:30 - 11:30 am (includes a 30-minute break each day)

  • Your coaches are: Michelle Nemshak & Adam Zwolinski.
  • Location: meet at the main entrance of Beal Community Boathouse at Bandemer Park. Please arrive by 8:20 AM (10 minutes before the 8:30 AM start) to ensure a prompt start. Arriving 15 minutes early on Day 1 is especially helpful.

What to Bring

  • Athletic clothes that are snug enough to not get caught in the seat tracks (e.g., spandex shorts, bike shorts, leggings, snug top). Brightly colored clothing is recommended for visibility on the water. Rowing is an outdoor sport; please dress for the weather, including layers on cooler days, as we will be on the water even in light rain.
  • Water bottle (32 oz / 1 L). Please note: there is no potable water at the boathouse, so make sure you bring enough hydration for the entire session.
  • Sunscreen, hat & sunglasses
  • Towel & change of clothes. You will take a flip test, typically on the first Saturday, where you will exit the rowing shell into the water and demonstrate your ability to get back into the craft.

Pre-Course Materials
To help you prepare for your first session, please review:

  1. Learn to Scull Learner Guide

  2. Session 1 preparation guide

  3. Introduction to Rowing videos

These materials have been carefully compiled to provide a valuable introduction to our sport and can enhance your learning experience. The core concepts from these materials will be covered during your time in LTS, and there’s no pressure to have studied them extensively before your first class. Reviewing them beforehand can help you feel more prepared and get the most out of our sessions. The linked webpages, in particular, offer comprehensive information and can be a great resource if you wish to delve deeper into specific topics, even if some content goes beyond what we cover in this introductory program. They are a great resource to have on hand throughout the program.

We’re excited to get you out on the water! If you have any questions before our first session, please don’t hesitate to reach out to us.

One final thing to remember: you are all entering a sport where you may have little experience. There’s no pressure or competition in the program. So remember to relax and enjoy yourself.

Best regards,

Michelle & Adam

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Reminder Email (2 Days Before First Class)

Subject: Learn to Scull Program (LTS3) Starts Soon - Final Reminders

Dear LTS3 Participants,

We’re looking forward to welcoming you to our Learn to Scull program (LTS3) starting on July 11, 2026 at 8:30 AM. Please arrive by 8:20 AM at the main entrance of Beal Community Boathouse at Bandemer Park.

Final Checklist

  • USRowing Learn-to-Row membership ($10) - required for insurance
  • AARC waiver completed online
  • Weather: Check the latest forecast and dress for the conditions; the program runs rain or shine unless conditions are unsafe.

What to Bring

  • Snug athletic clothes (no baggy items that catch in tracks). Dress in layers appropriate for the forecast.
  • Water bottle (32 oz recommended)
  • Sunscreen, hat & sunglasses
  • Towel & full change of clothes - you’ll get wet during flip test, and cool + windy conditions make this essential

Quick Reminders

  • Program runs 8:30 - 11:30 am on Saturday and Sunday for both weekends.
  • Review materials: Session 1 prep
  • No pressure, no competition - relax and enjoy learning!

Important Notes

  • Summer session = busy boathouse. Please be mindful when moving equipment


See you on the water!

Best regards,

Michelle & Adam

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Session 1 Follow-up Email

Subject: Learn to Scull (LTS3) - Session 1 Recap and Next Steps

Dear LTS3 Participants,

Great job at our first Learn to Scull session!

Key Achievements From Session 1

  • Reiterated the basic rowing motion using ergometers.
  • Got familiar with equipment terminology and boat handling.
  • Attempted the essential “flip test” to practice water safety.
  • Built comfort and confidence around rowing equipment and water.

Preparing for Session 2: Hitting the Water
To build on what you’ve learned, you can prepare for our first on-water session by reviewing the following:

  1. Video Resources for Session 2: Watch the Session 2 Videos to see these concepts in action.
  2. Review the Session 2 Learning Guide for an overview of what we’ll cover.

Next Session: July 12, 2026 (Sunday)
We’ll focus on:

  • Equipment Preparation and Transport
  • Transferring ergometer stroke sequence to on-water rowing.
  • Establishing proper recovery sequence (arms → body → slide).
  • Developing basic boat control and balance.
  • Mastering safe launching and landing procedures.

Reminders

  • Please arrive 10 minutes early.
  • Wear suitable clothing (forecast: [weather summary]).
  • Bring water and sun protection
  • Towel and full change of clothes (just in case)

If you have any questions before our next session, please don’t hesitate to contact us.

Best regards,

Michelle & Adam

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Session 2 Follow-up Email

Subject: Learn to Scull (LTS3) - Session 2 Recap and Prep for Session 3

Hi LTS3 Crew,

Excellent work in Session 2! You successfully transitioned your rowing skills to the water.

Key Achievements from Session 2

  • Gained confidence in rowing in a narrow sculling shell.
  • Developed basic boat control and balance.
  • Mastered safe launching and landing procedures.

Preparing for Session 3: Learning How To Push
To prepare for our next session, where we’ll focus on power application and navigation, please review:

  1. Video Resources for Session 3: Watch the Session 3 Videos.
  2. Review the Session 3 Learning Guide.

Next Session: July 18, 2026 (Saturday)
We’ll be working on:

  • Reviewing navigation principles and river traffic patterns.
  • Developing effective leg drive and power application.
  • Mastering boat control through turns and varying stroke pressure.
  • Building confidence through continuous rowing.

Continue Your Rowing Journey
Learn more about continuing with sculling: Trial and Continuation Guide.
The four-week Open Sculling trial for LTS3 is July 20 - Aug 16 and is priced at $110 or $85 student/vet for rowers not already covered by the Open/Tech Summer Program or Full Season.

  • Sweep rowers who already paid for the Open/Tech Summer Program or Full Season do not pay the Phase 2 trial fee or the Phase 3 remainder-of-season fee; their Open/Tech season fee already includes both sculling and sweep rowing.
  • If you wish to take advantage of the trial and are not already covered by the Open/Tech Summer Program or Full Season, please review the registration options at the bottom of the Learn to Scull Class page.
  • For rowers paying separate LTS continuation fees, Phase 2 covers sculling only (no sweep) and begins immediately after your Learn to Scull class.

If you missed the Thursday noon sign-up and still want to try to row next week:

  1. Pay the applicable LTS Phase 2 fee through the Learn to Scull Class page, unless you are already covered by Open/Tech season fees, and follow the practice signup instructions.
  2. Please email your instructors so we can ask Tom Kraft, our Sculling Head Coach, to consider your late request — there is no guarantee of getting boated.

Reminders

  • Arrive 10 minutes early.
  • Weather forecast: [Weather forecast, e.g., Sunshine at 60-71°F, wind 5-7 mph]
  • Bring your water bottle and sun protection.

Keep up the great work! Let us know if you have any questions.

Best regards,

Michelle & Adam

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Session 3 Follow-up Email

Subject: Learn to Scull (LTS3) - Session 3 Recap and Gearing Up for Session 4

Hi LTS3 Crew,

Fantastic job in Session 3! You’re now applying power more effectively and getting comfortable with navigating the boat.

Key Achievements from Session 3

  • Developed effective leg drive and power application.
  • Learned navigation principles and river traffic patterns.
  • Mastered boat control through turns and varying stroke pressure.
  • Building confidence through continuous rowing.

Preparing for Session 4: Navigation and Working Up River
For our final session, where we integrate all skills and focus on confident rowing with coach oversight, please review:

  1. Video Resources for Session 4: Watch the Session 4 Videos.
  2. Review the Session 4 Learning Guide.

Next Session: July 19, 2026 (Sunday)
Our final session will focus on:

  • Integrating all previously learned skills.
  • Developing confidence in river navigation, including bridges.
  • Building readiness for continued supervised rowing and possible future independent-rowing approval.
  • Discussing next steps.

Continue Your Rowing Journey
Learn more about continuing with sculling: Trial and Continuation Guide.
The four-week Open Sculling trial for LTS3 is July 20 - Aug 16 and is priced at $110 or $85 student/vet for rowers not already covered by the Open/Tech Summer Program or Full Season.

  • Sweep rowers who already paid for the Open/Tech Summer Program or Full Season do not pay the Phase 2 trial fee or the Phase 3 remainder-of-season fee; their Open/Tech season fee already includes both sculling and sweep rowing.
  • If you wish to take advantage of the trial and are not already covered by the Open/Tech Summer Program or Full Season, please review the registration options at the bottom of the Learn to Scull Class page.
  • For rowers paying separate LTS continuation fees, Phase 2 covers sculling only (no sweep) and begins immediately after your Learn to Scull class.

If you missed the Thursday noon sign-up and still want to try to row next week:

  1. Pay the applicable LTS Phase 2 fee through the Learn to Scull Class page, unless you are already covered by Open/Tech season fees, and follow the practice signup instructions.
  2. Please email your instructors so we can ask Tom Kraft, our Sculling Head Coach, to consider your late request — there is no guarantee of getting boated.

Reminders

  • Arrive 10 minutes early.
  • Weather forecast: [Weather forecast, e.g., Sunshine at 60-71°F, wind 5-7 mph]
  • Bring your water bottle and sun protection.

Keep up the great work! Let us know if you have any questions.

Best regards,

Michelle & Adam

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Session 4 Follow-up Email

Subject: Learn to Scull (LTS3) - Session 4 Recap & Congratulations!

Hi LTS3 Crew,

Congratulations on completing Session 4 and the Learn to Scull program! It was great to see you integrate all the skills and row with more confidence today.

Key Achievements from Session 4

  • Integrated all previously learned skills.
  • Developed confidence in river navigation, including bridge passage.
  • Demonstrated readiness for continued supervised rowing and possible future independent-rowing approval.

Reflecting on Your Journey
Think about how far you’ve come in just four sessions! From learning the basic stroke on the erg to rowing with coach oversight on the river, you’ve built a strong foundation.

Continue Your Rowing Journey
Learn more about continuing with sculling: Trial and Continuation Guide.
The discounted four-week Open Sculling trial period immediately after LTS3 is the recommended next step for eligible graduates. It runs July 20 - Aug 16 and is priced at $110 or $85 student/vet for rowers not already covered by the Open/Tech Summer Program or Full Season.

  • Sweep rowers who already paid for the Open/Tech Summer Program or Full Season do not pay the Phase 2 trial fee or the Phase 3 remainder-of-season fee; their Open/Tech season fee already includes both sculling and sweep rowing.
  • The trial dates are fixed for each Learn to Scull session, so please register promptly if you want to continue.
  • Review the Phase 2 and Phase 3 registration options at the bottom of the Learn to Scull Class page.
  • For rowers paying separate LTS continuation fees, Phase 2 covers sculling only (no sweep) and begins right after your Learn to Scull class ends.

We will be sending you a separate email shortly with information on next steps to continue your rowing journey with AARC.

Thank you for being a fantastic participant! We hope to see you on the water again very soon.

Best regards,

Michelle & Adam

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Weather-Related Communications

Weather Delay Notification

Subject: Learn to Scull (LTS3) - Weather Delay for [Session Date]

Dear LTS3 Participants,

Due to the forecast of [specific weather condition] for our scheduled session on [day/date], we will be delaying the start time to [new time].

The current forecast indicates that conditions will improve by [time], allowing us to safely conduct our session with the following adjustments:

Revised Plan

  • New start time: [time]
  • Expected end time: [time]
  • Location: Beal Community Boathouse at Bandemer Park
  • Focus: We will adjust our session plan to prioritize [specific activities] to ensure we cover essential skills

Preparation

  • Please bring extra layers as temperatures may be cooler
  • A change of clothes is still recommended

We will send a confirmation email by [time] if conditions develop differently than expected.

Please reply to confirm you’ve received this update.

Thank you for your flexibility,

Michelle & Adam

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Session Cancellation Notice

Subject: CANCELLATION - Learn to Scull (LTS3) Session [Number] - [Date]

Dear LTS3 Participants,

Due to [specific weather condition/safety concern], we must cancel today’s scheduled Learn to Scull session.

Rescheduling

We have rescheduled this session for [day, date, time]. Please confirm if this alternate date works for you by replying to this email.

If you cannot attend on the rescheduled date, please let us know as soon as possible so we can explore other options.

Alternative Learning

In the meantime, to maintain continuity in your learning:

  1. Please review the online materials for Session [Number]: https://ilarsf.github.io/aarc_lts/for-learners/learning-journey/session-[number].html

We apologize for any inconvenience and look forward to getting back on the water soon.

Best regards,

Michelle & Adam

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Program Completion Communications

Program Completion and Next Steps Email

Subject: Congratulations on Completing AARC's Learn to Scull Program (LTS3)!

Dear [Participant Name],

Congratulations on successfully completing AARC’s Learn to Scull program (LTS3)! It has been a pleasure watching your progression from your first strokes on the ergometer to confidently navigating the Huron River.

Your Achievements

During these four sessions, you’ve demonstrated competency in:

  • Boat handling and equipment knowledge
  • Basic sculling technique and stroke sequencing
  • Water safety and self-rescue procedures
  • River traffic patterns and navigation

Next Steps with AARC

We encourage you to continue your rowing journey with us! The most common and recommended next step is the Open Sculling Program Trial.

  1. Open Sculling Program Trial:
    • Highly recommended for all graduates! This multi-week discounted trial period allows you to row in a supervised group setting, further honing your skills and building confidence on the water.
    • It’s an excellent bridge from structured lessons toward possible future independent-rowing approval, providing regular water time, opportunities to row with other recent graduates and experienced members, continued informal coaching, and a chance to become comfortable with club routines and equipment.
    • The fixed four-week Phase 2 trial for LTS3 runs July 20 - Aug 16 and costs $110 or $85 student/vet for rowers not already covered by the Open/Tech Summer Program or Full Season.

    • Sweep rowers who already paid for the Open/Tech Summer Program or Full Season do not pay the Phase 2 trial fee or the Phase 3 remainder-of-season fee; their Open/Tech season fee already includes both sculling and sweep rowing.

    • Phase 3 continuation for LTS3 is Aug 17 - Aug 30 and costs $75 or $55 student/vet plus the club membership fee for rowers not already covered by Open/Tech season fees.

    • Phase 2 and Phase 3 registration options are listed at the bottom of the Learn to Scull Class page.
    • For more details, please see the Trial and Continuation Guide.
  2. Full Club Membership:
    • Becoming a full AARC member grants you access to facilities, and the broader rowing community. Membership is required for ongoing participation in most club activities and programs.
    • Visit the AARC Membership Information page for details.
  3. Private Lessons:
    • For AARC Members: Get one-on-one coaching tailored to your specific goals.
    • Visit the AARC Private Lessons Page for more contact and pricing information.
  4. Volunteer with AARC:
    • Give back by helping with boathouse maintenance, regattas, or other club events.
    • See opportunities on the Volunteer Page.

For more details on these opportunities and other general advice for continued development, please see our Next Steps Guide. We also encourage you to:

  • Be Consistent: Regular time on the water is key to reinforcing skills.
  • Ask Questions: Don't hesitate to ask coaches or experienced members for advice.
  • Stay Patient: Sculling is a complex sport; mastery takes time and practice.
  • Focus on One Thing at a Time: When practicing, try to isolate one aspect of your technique to improve.
  • Enjoy the Process: Celebrate your progress and enjoy the journey of becoming a proficient sculler!


It’s been a pleasure having you in our program. We hope to see you on the water again soon!

Best regards,

Michelle & Adam

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Communication Protocols

Protocols and Best Practices

Timeline for Regular Communications

  • Registration confirmation: Within 24 hours of registration
  • Welcome email: 7 days before program start
  • Final reminder: 2 days before program start
  • Session follow-up emails: Within 24 hours after each session
  • Next session reminder: 1-2 days before each session
  • Program completion email: Within 3 days of final session
  • Follow-up on next steps: 14 days after program completion

Email Best Practices

  • Always use the program email account for all communications
  • CC the program coordinator on all group communications
  • Use consistent branding and formatting in all emails
  • Include contact information in all communications
  • Respond to participant inquiries within 24 hours
  • Maintain a professional tone while being encouraging and supportive
  • Use BCC when sending to multiple participants (except for program coordinators)

Emergency Communication Chain

  1. Primary Coach notifies Program Coordinator immediately
  2. Program Coordinator contacts affected participants via call/text
  3. Follow-up email sent with all details once situation is resolved
  4. Incident report filed within 24 hours with communications log

LTS4 Communication Templates

Class dates: July 25/26 & Aug 1/2 | Time: 8:30 - 11:30 am

Coaches: Russ Miller, Jamie Riddell

Logistics note: Substitute needed for the first Saturday.

Email Templates

Welcome Email (1 Week Before First Class)

Subject: Welcome to AARC's Learn to Scull Program (LTS4)!

Dear LTS4 Participants,

AARC welcomes you to our Learn to Scull program (LTS4) starting on July 25, 2026 at Beal Community Boathouse at Bandemer Park.

Action Required
USRowing membership: If you do not already have an active USRowing membership, please sign up for a Learn-to-Row membership ($10, 60-day coverage) at https://membership.usrowing.org/individual/join using club code CZGBS.

Class Details

  • Dates & times:

    • July 25, 2026 (Saturday) • 8:30 - 11:30 am (includes a 30-minute break each day)

    • July 26, 2026 (Sunday) • 8:30 - 11:30 am (includes a 30-minute break each day)

    • Aug 1, 2026 (Saturday) • 8:30 - 11:30 am (includes a 30-minute break each day)

    • Aug 2, 2026 (Sunday) • 8:30 - 11:30 am (includes a 30-minute break each day)

  • Your coaches are: Russ Miller & Jamie Riddell.
  • Location: meet at the main entrance of Beal Community Boathouse at Bandemer Park. Please arrive by 8:20 AM (10 minutes before the 8:30 AM start) to ensure a prompt start. Arriving 15 minutes early on Day 1 is especially helpful.

What to Bring

  • Athletic clothes that are snug enough to not get caught in the seat tracks (e.g., spandex shorts, bike shorts, leggings, snug top). Brightly colored clothing is recommended for visibility on the water. Rowing is an outdoor sport; please dress for the weather, including layers on cooler days, as we will be on the water even in light rain.
  • Water bottle (32 oz / 1 L). Please note: there is no potable water at the boathouse, so make sure you bring enough hydration for the entire session.
  • Sunscreen, hat & sunglasses
  • Towel & change of clothes. You will take a flip test, typically on the first Saturday, where you will exit the rowing shell into the water and demonstrate your ability to get back into the craft.

Pre-Course Materials
To help you prepare for your first session, please review:

  1. Learn to Scull Learner Guide

  2. Session 1 preparation guide

  3. Introduction to Rowing videos

These materials have been carefully compiled to provide a valuable introduction to our sport and can enhance your learning experience. The core concepts from these materials will be covered during your time in LTS, and there’s no pressure to have studied them extensively before your first class. Reviewing them beforehand can help you feel more prepared and get the most out of our sessions. The linked webpages, in particular, offer comprehensive information and can be a great resource if you wish to delve deeper into specific topics, even if some content goes beyond what we cover in this introductory program. They are a great resource to have on hand throughout the program.

We’re excited to get you out on the water! If you have any questions before our first session, please don’t hesitate to reach out to us.

One final thing to remember: you are all entering a sport where you may have little experience. There’s no pressure or competition in the program. So remember to relax and enjoy yourself.

Best regards,

Russ & Jamie

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Reminder Email (2 Days Before First Class)

Subject: Learn to Scull Program (LTS4) Starts Soon - Final Reminders

Dear LTS4 Participants,

We’re looking forward to welcoming you to our Learn to Scull program (LTS4) starting on July 25, 2026 at 8:30 AM. Please arrive by 8:20 AM at the main entrance of Beal Community Boathouse at Bandemer Park.

Final Checklist

  • USRowing Learn-to-Row membership ($10) - required for insurance
  • AARC waiver completed online
  • Weather: Check the latest forecast and dress for the conditions; the program runs rain or shine unless conditions are unsafe.

What to Bring

  • Snug athletic clothes (no baggy items that catch in tracks). Dress in layers appropriate for the forecast.
  • Water bottle (32 oz recommended)
  • Sunscreen, hat & sunglasses
  • Towel & full change of clothes - you’ll get wet during flip test, and cool + windy conditions make this essential

Quick Reminders

  • Program runs 8:30 - 11:30 am on Saturday and Sunday for both weekends.
  • Review materials: Session 1 prep
  • No pressure, no competition - relax and enjoy learning!

Important Notes

  • Summer session = busy boathouse. Please be mindful when moving equipment

  • Substitute needed for the first Saturday.


See you on the water!

Best regards,

Russ & Jamie

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Session 1 Follow-up Email

Subject: Learn to Scull (LTS4) - Session 1 Recap and Next Steps

Dear LTS4 Participants,

Great job at our first Learn to Scull session!

Key Achievements From Session 1

  • Reiterated the basic rowing motion using ergometers.
  • Got familiar with equipment terminology and boat handling.
  • Attempted the essential “flip test” to practice water safety.
  • Built comfort and confidence around rowing equipment and water.

Preparing for Session 2: Hitting the Water
To build on what you’ve learned, you can prepare for our first on-water session by reviewing the following:

  1. Video Resources for Session 2: Watch the Session 2 Videos to see these concepts in action.
  2. Review the Session 2 Learning Guide for an overview of what we’ll cover.

Next Session: July 26, 2026 (Sunday)
We’ll focus on:

  • Equipment Preparation and Transport
  • Transferring ergometer stroke sequence to on-water rowing.
  • Establishing proper recovery sequence (arms → body → slide).
  • Developing basic boat control and balance.
  • Mastering safe launching and landing procedures.

Reminders

  • Please arrive 10 minutes early.
  • Wear suitable clothing (forecast: [weather summary]).
  • Bring water and sun protection
  • Towel and full change of clothes (just in case)

If you have any questions before our next session, please don’t hesitate to contact us.

Best regards,

Russ & Jamie

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Session 2 Follow-up Email

Subject: Learn to Scull (LTS4) - Session 2 Recap and Prep for Session 3

Hi LTS4 Crew,

Excellent work in Session 2! You successfully transitioned your rowing skills to the water.

Key Achievements from Session 2

  • Gained confidence in rowing in a narrow sculling shell.
  • Developed basic boat control and balance.
  • Mastered safe launching and landing procedures.

Preparing for Session 3: Learning How To Push
To prepare for our next session, where we’ll focus on power application and navigation, please review:

  1. Video Resources for Session 3: Watch the Session 3 Videos.
  2. Review the Session 3 Learning Guide.

Next Session: Aug 1, 2026 (Saturday)
We’ll be working on:

  • Reviewing navigation principles and river traffic patterns.
  • Developing effective leg drive and power application.
  • Mastering boat control through turns and varying stroke pressure.
  • Building confidence through continuous rowing.

Continue Your Rowing Journey
Learn more about continuing with sculling: Trial and Continuation Guide.
The four-week Open Sculling trial for LTS4 is Aug 3 - Aug 30 and is priced at $110 or $85 student/vet for rowers not already covered by the Open/Tech Summer Program or Full Season.

  • Sweep rowers who already paid for the Open/Tech Summer Program or Full Season do not pay the Phase 2 trial fee or the Phase 3 remainder-of-season fee; their Open/Tech season fee already includes both sculling and sweep rowing.
  • If you wish to take advantage of the trial and are not already covered by the Open/Tech Summer Program or Full Season, please review the registration options at the bottom of the Learn to Scull Class page.
  • For rowers paying separate LTS continuation fees, Phase 2 covers sculling only (no sweep) and begins immediately after your Learn to Scull class.

If you missed the Thursday noon sign-up and still want to try to row next week:

  1. Pay the applicable LTS Phase 2 fee through the Learn to Scull Class page, unless you are already covered by Open/Tech season fees, and follow the practice signup instructions.
  2. Please email your instructors so we can ask Tom Kraft, our Sculling Head Coach, to consider your late request — there is no guarantee of getting boated.

Reminders

  • Arrive 10 minutes early.
  • Weather forecast: [Weather forecast, e.g., Sunshine at 60-71°F, wind 5-7 mph]
  • Bring your water bottle and sun protection.

Keep up the great work! Let us know if you have any questions.

Best regards,

Russ & Jamie

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Session 3 Follow-up Email

Subject: Learn to Scull (LTS4) - Session 3 Recap and Gearing Up for Session 4

Hi LTS4 Crew,

Fantastic job in Session 3! You’re now applying power more effectively and getting comfortable with navigating the boat.

Key Achievements from Session 3

  • Developed effective leg drive and power application.
  • Learned navigation principles and river traffic patterns.
  • Mastered boat control through turns and varying stroke pressure.
  • Building confidence through continuous rowing.

Preparing for Session 4: Navigation and Working Up River
For our final session, where we integrate all skills and focus on confident rowing with coach oversight, please review:

  1. Video Resources for Session 4: Watch the Session 4 Videos.
  2. Review the Session 4 Learning Guide.

Next Session: Aug 2, 2026 (Sunday)
Our final session will focus on:

  • Integrating all previously learned skills.
  • Developing confidence in river navigation, including bridges.
  • Building readiness for continued supervised rowing and possible future independent-rowing approval.
  • Discussing next steps.

Continue Your Rowing Journey
Learn more about continuing with sculling: Trial and Continuation Guide.
The four-week Open Sculling trial for LTS4 is Aug 3 - Aug 30 and is priced at $110 or $85 student/vet for rowers not already covered by the Open/Tech Summer Program or Full Season.

  • Sweep rowers who already paid for the Open/Tech Summer Program or Full Season do not pay the Phase 2 trial fee or the Phase 3 remainder-of-season fee; their Open/Tech season fee already includes both sculling and sweep rowing.
  • If you wish to take advantage of the trial and are not already covered by the Open/Tech Summer Program or Full Season, please review the registration options at the bottom of the Learn to Scull Class page.
  • For rowers paying separate LTS continuation fees, Phase 2 covers sculling only (no sweep) and begins immediately after your Learn to Scull class.

If you missed the Thursday noon sign-up and still want to try to row next week:

  1. Pay the applicable LTS Phase 2 fee through the Learn to Scull Class page, unless you are already covered by Open/Tech season fees, and follow the practice signup instructions.
  2. Please email your instructors so we can ask Tom Kraft, our Sculling Head Coach, to consider your late request — there is no guarantee of getting boated.

Reminders

  • Arrive 10 minutes early.
  • Weather forecast: [Weather forecast, e.g., Sunshine at 60-71°F, wind 5-7 mph]
  • Bring your water bottle and sun protection.

Keep up the great work! Let us know if you have any questions.

Best regards,

Russ & Jamie

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Session 4 Follow-up Email

Subject: Learn to Scull (LTS4) - Session 4 Recap & Congratulations!

Hi LTS4 Crew,

Congratulations on completing Session 4 and the Learn to Scull program! It was great to see you integrate all the skills and row with more confidence today.

Key Achievements from Session 4

  • Integrated all previously learned skills.
  • Developed confidence in river navigation, including bridge passage.
  • Demonstrated readiness for continued supervised rowing and possible future independent-rowing approval.

Reflecting on Your Journey
Think about how far you’ve come in just four sessions! From learning the basic stroke on the erg to rowing with coach oversight on the river, you’ve built a strong foundation.

Continue Your Rowing Journey
Learn more about continuing with sculling: Trial and Continuation Guide.
The discounted four-week Open Sculling trial period immediately after LTS4 is the recommended next step for eligible graduates. It runs Aug 3 - Aug 30 and is priced at $110 or $85 student/vet for rowers not already covered by the Open/Tech Summer Program or Full Season.

  • Sweep rowers who already paid for the Open/Tech Summer Program or Full Season do not pay the Phase 2 trial fee or the Phase 3 remainder-of-season fee; their Open/Tech season fee already includes both sculling and sweep rowing.
  • The trial dates are fixed for each Learn to Scull session, so please register promptly if you want to continue.
  • Review the Phase 2 and Phase 3 registration options at the bottom of the Learn to Scull Class page.
  • For rowers paying separate LTS continuation fees, Phase 2 covers sculling only (no sweep) and begins right after your Learn to Scull class ends.

We will be sending you a separate email shortly with information on next steps to continue your rowing journey with AARC.

Thank you for being a fantastic participant! We hope to see you on the water again very soon.

Best regards,

Russ & Jamie

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Weather-Related Communications

Weather Delay Notification

Subject: Learn to Scull (LTS4) - Weather Delay for [Session Date]

Dear LTS4 Participants,

Due to the forecast of [specific weather condition] for our scheduled session on [day/date], we will be delaying the start time to [new time].

The current forecast indicates that conditions will improve by [time], allowing us to safely conduct our session with the following adjustments:

Revised Plan

  • New start time: [time]
  • Expected end time: [time]
  • Location: Beal Community Boathouse at Bandemer Park
  • Focus: We will adjust our session plan to prioritize [specific activities] to ensure we cover essential skills

Preparation

  • Please bring extra layers as temperatures may be cooler
  • A change of clothes is still recommended

We will send a confirmation email by [time] if conditions develop differently than expected.

Please reply to confirm you’ve received this update.

Thank you for your flexibility,

Russ & Jamie

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Session Cancellation Notice

Subject: CANCELLATION - Learn to Scull (LTS4) Session [Number] - [Date]

Dear LTS4 Participants,

Due to [specific weather condition/safety concern], we must cancel today’s scheduled Learn to Scull session.

Rescheduling

We have rescheduled this session for [day, date, time]. Please confirm if this alternate date works for you by replying to this email.

If you cannot attend on the rescheduled date, please let us know as soon as possible so we can explore other options.

Alternative Learning

In the meantime, to maintain continuity in your learning:

  1. Please review the online materials for Session [Number]: https://ilarsf.github.io/aarc_lts/for-learners/learning-journey/session-[number].html

We apologize for any inconvenience and look forward to getting back on the water soon.

Best regards,

Russ & Jamie

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Program Completion Communications

Program Completion and Next Steps Email

Subject: Congratulations on Completing AARC's Learn to Scull Program (LTS4)!

Dear [Participant Name],

Congratulations on successfully completing AARC’s Learn to Scull program (LTS4)! It has been a pleasure watching your progression from your first strokes on the ergometer to confidently navigating the Huron River.

Your Achievements

During these four sessions, you’ve demonstrated competency in:

  • Boat handling and equipment knowledge
  • Basic sculling technique and stroke sequencing
  • Water safety and self-rescue procedures
  • River traffic patterns and navigation

Next Steps with AARC

We encourage you to continue your rowing journey with us! The most common and recommended next step is the Open Sculling Program Trial.

  1. Open Sculling Program Trial:
    • Highly recommended for all graduates! This multi-week discounted trial period allows you to row in a supervised group setting, further honing your skills and building confidence on the water.
    • It’s an excellent bridge from structured lessons toward possible future independent-rowing approval, providing regular water time, opportunities to row with other recent graduates and experienced members, continued informal coaching, and a chance to become comfortable with club routines and equipment.
    • The fixed four-week Phase 2 trial for LTS4 runs Aug 3 - Aug 30 and costs $110 or $85 student/vet for rowers not already covered by the Open/Tech Summer Program or Full Season.

    • Sweep rowers who already paid for the Open/Tech Summer Program or Full Season do not pay the Phase 2 trial fee or the Phase 3 remainder-of-season fee; their Open/Tech season fee already includes both sculling and sweep rowing.

    • After the trial, Sign up for the fall season.

    • Phase 2 and Phase 3 registration options are listed at the bottom of the Learn to Scull Class page.
    • For more details, please see the Trial and Continuation Guide.
  2. Full Club Membership:
    • Becoming a full AARC member grants you access to facilities, and the broader rowing community. Membership is required for ongoing participation in most club activities and programs.
    • Visit the AARC Membership Information page for details.
  3. Private Lessons:
    • For AARC Members: Get one-on-one coaching tailored to your specific goals.
    • Visit the AARC Private Lessons Page for more contact and pricing information.
  4. Volunteer with AARC:
    • Give back by helping with boathouse maintenance, regattas, or other club events.
    • See opportunities on the Volunteer Page.

For more details on these opportunities and other general advice for continued development, please see our Next Steps Guide. We also encourage you to:

  • Be Consistent: Regular time on the water is key to reinforcing skills.
  • Ask Questions: Don't hesitate to ask coaches or experienced members for advice.
  • Stay Patient: Sculling is a complex sport; mastery takes time and practice.
  • Focus on One Thing at a Time: When practicing, try to isolate one aspect of your technique to improve.
  • Enjoy the Process: Celebrate your progress and enjoy the journey of becoming a proficient sculler!


It’s been a pleasure having you in our program. We hope to see you on the water again soon!

Best regards,

Russ & Jamie

AARC Learn to Scull Program Instructors

(info@a2crew.com)

Communication Protocols

Protocols and Best Practices

Timeline for Regular Communications

  • Registration confirmation: Within 24 hours of registration
  • Welcome email: 7 days before program start
  • Final reminder: 2 days before program start
  • Session follow-up emails: Within 24 hours after each session
  • Next session reminder: 1-2 days before each session
  • Program completion email: Within 3 days of final session
  • Follow-up on next steps: 14 days after program completion

Email Best Practices

  • Always use the program email account for all communications
  • CC the program coordinator on all group communications
  • Use consistent branding and formatting in all emails
  • Include contact information in all communications
  • Respond to participant inquiries within 24 hours
  • Maintain a professional tone while being encouraging and supportive
  • Use BCC when sending to multiple participants (except for program coordinators)

Emergency Communication Chain

  1. Primary Coach notifies Program Coordinator immediately
  2. Program Coordinator contacts affected participants via call/text
  3. Follow-up email sent with all details once situation is resolved
  4. Incident report filed within 24 hours with communications log

Related Resources

AARC Coach Resources - For internal use only